AGREEMENT :-

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The Sellers who are intending to avail of the services of EAAM with respect to E-auction for effecting their disposals, will be required to sign a specific and formal Selling Agency agreement with EAAM in the following lines or as near thereto as the circumstances permit.

 

SELLING AGENCY AGREEMENT

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1.0 THIS AGREEMENT made this _______________day of________BETWEEN M/s. ___________________________ incorporated under the Companies Act, 1956 and having its registered office at _________________________________________________________, hereinafter called "the Principal"(which expression shall unless excluded by or repugnant to the context be deemed to include its successors and assigns) on the ONE PART; AND EAAM  (A Govt. of India registered Auctioner) incorporated under the Companies Act, 1956 and having its registered office at 161 Lenin Sarani, Parekh House,  Calcutta-700 013, hereinafter called "EAAM" (which expression shall unless excluded by or repugnant to the context be deemed to include its successors and assigns) on the Other part ;

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2.0 WHEREAS the Principal has viewed the contents as displayed in the web site of EAAM and is desirous of engaging EAAM as its Selling Agents for disposal of Scrap and rejected/condemned/obsolete secondary arising (ferrous and non-ferrous) as well as surplus obsolete stores, equipments and misc. articles etc.; through EAAM’s Auction web site

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3.0 AND WHEREAS the Principal has agreed to engage EAAM as Selling Agent for the above purpose on the terms and conditions displayed in the Auction web site Viz., www.eaamindia.com and also the Terms and Conditions mentioned hereinafter;

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4.0 NOW it is hereby agreed and declared by the parties hereto as follows:

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4.1 This Agreement covers disposal of all scraps, secondary arising, surplus stores and equipment, misc. articles etc. as mentioned in clause-2.0 above;

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4.2 In addition to the above, add-ons to the category of disposals may be effected through this agreement on mutual consent.

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4.3 EAAM shall act as Selling Agent for disposal of all items covered under Clauses 4.1 & 4.2 hereof in the home/indigenous market by way of public auction over the Internet through www.eaamindia.com based on this agreement.

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5.0 DURATION OF CONTRACT :

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The Contract will remain valid for __________________years from the date of this Agreement which could be extended for such further period on such terms and conditions as mutually agreed upon by the parties hereto.

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6.0 QUANTUM OF BUSINESS:

If the volume of business is anticipated to be below Rs.0 lacs(Rupees Zero lac), EAAM will request the Principal for accumulation of disposal items till disposal becomes economically viable. This contract by itself does not commit the Principal as to the quantum of business to EAAM. However, in the event of the quantum of business being such as would attract a higher rate of service charges as stipulated in Clause (9) below, the higher rate of Service Charge would be paid by the Principal.

 
7.0 NATURE & SCOPE OF SERVICE & RESPONSIBILITY OF EAAM:

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7.1 EAAM shall conduct auction sale directly and in no case the appointment of any dealer/trader/auctioneer for the purpose will be considered.

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7.2 EAAM will offer guidance in regard to making of lots for the purpose of Auction and will act on the basis of the list of disposable materials received from the Principal.

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7.3 EAAM may arrange publicity for disposal through E-auctions by way of occasional advertisements in leading dailies / Newspapers / Websites and other Internet Tools. In addition the system shall notify automatically to all the buyers who are registered with the auction website i.e www.eaamindia.com regarding all the forthcoming E-auctions specifying therein all relevant details about the materials / Lots / date & time of opening & closing of auctions etc. In case the Principal desires publicity through a particular publication or media, the same would be arranged on receipt of written request and the additional cost has to be borne by the Principal.

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7.4 EAAM shall arrange disposal of the materials primarily through auction via the website www.eaamindia.com.

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7.5 On the close of any auction Principal will receive a system generated Email indicating the status of the Auction which will inter alia include Sold Lots, Subject To Approval (STA) lots and also lots not sold with highest bid received for Principal’s record. The Principal shall have the option to visit the website in order to obtain a full report of any particular auction, which will normally depict the replica of the Bid Sheet of a particular auction.

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7.6 Reserve Price must be fixed and entered by the Principal in the website, which will be only accessible by the Principal and none else, for the disposable materials. In case the Reserve price is not entered by the principal prior to commencement of the Auction, the lots for which the reserve price have not been entered, shall stand automatically withdrawn by the system.

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7.7 If, in respect of any item(s) covered under the Selling Agency Agreement, it is desired by the Principal to have a market survey, the costs for the same will have to be borne by the Principal. The market survey could be done by EAAM themselves or by engaging consultants.

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7.8 EAAM shall enter into sale contracts with the successful bidders/ buyers/customers by issuing Sale Orders/Acceptance Letters on behalf of the Principal through the system for the sold lots.

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7.9 EAAM shall accept sale price/bid money for onward submission to the Principal, off line. The successful buyers will have the option to remit their money to any of the offices of EAAM. The principals will be able to access data of payments etc., at the website.

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7.10 Wherever the Principal is not registered under the appropriate Sales Tax Act, EAAM shall collect Sales Tax as applicable and other declaration forms and submit the same to the Appropriate Authority. For such service, an additional Service Charge of 0.5% will be payable by the Principal to EAAM.

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7.11 EAAM shall prepare and issue Delivery Orders after receipt of the payments from the buyers, through the system. On production of the Delivery Order the Principal will deliver materials.

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7.12 EAAM shall also be responsible for follow-up of orders booked.

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8.0 NATURE & SCOPE OF RESPONSIBILITY OF THE PRINCIPAL :

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8.1 The Principal shall provide EAAM with the list of materials with detailed specifications and descriptions, locations, quantity, quality and special remarks or any sort of restriction, if any, for disposal. The Principal shall not amend/alter or modify the quantity of the lot after the auction is declared open and live. All such amendments/alterations/modifications shall be made prior to commencement of auction and intimated to EAAM in writing for notifying the prospective bidders sufficiently in advance.

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8.2 The Principal shall indicate the annual availability of scrap and other items for disposal as far as possible for each category. The auction programme shall be finalised between EAAM and Principal for each quarter as per mutual convenience. Depending upon their convenience Principal will combine the list of disposable items of its various units.

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8.3 The Principal shall cause to effect deliveries to the buyers/customers as per Delivery Orders issued by EAAM and as per directions given by EAAM from time to time. Any disputes arising while effecting deliveries to successful bidders/buyers shall be dealt with by the Principal.

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8.4 The Principal shall be responsible for raising invoices as per the terms and Sale Orders/Delivery Orders issued by EAAM.

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8.5 The Principal may monitor the auction and will be able to view the bid history etc., during the continuation of the E-auction.

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8.6 If the Principal is a registered dealer under appropriate sales Tax Act, the Principal will indicate rate of tax for each lot however EAAM collect necessary Sales Tax and other declaration form etc. at its end and forward the same to the Principal for necessary action at their end. In case the Principal is not a registered dealer, the Principal may not indicate the rate of levies item-wise, in such case EAAM would indicate rate of taxes and collect the same and deposit with appropriate authority for which the additional service charges is payable as indicated in clause 7.10 here in before. However in case of such unregistered principals for whom EAAM deposits tax with the appropriate authority, in these cases, the principal would be responsible to bear all other related statutory duties and taxes eg. turnover tax / surcharges which could not be received from the buyers as per statute of the respective state. However, the Principal must indicate the item which will attract excise duties and also amount/rate of Excise duties leviable.

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8.7 EAAM shall provide its standard terms and conditions of sale of materials to the Principal. The Principal will not insist on EAAM for any deviation from standard terms of sale of EAAM.

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8.8 Monthly Delivery/Despatch Statement customer-wise and item-wise along with the copies of Invoices shall be submitted to EAAM by the Principal latest by 10th of each succeeding month. The Principal shall also provide N.O.C. for each lot within 15 days of completion of delivery to enable EAAM to release Security Deposit.

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9.0 SERVICE CHARGE

EAAM shall be entitled to a service charge as specified in the contract on the value of materials disposed, arrived on the basis of the value of the Delivery Order (D.O.) issued through this auction over the Internet.

For Ad hoc/One time disposal a lump sum service charge will be levied on the seller based on negotiations between the seller and EAAM. Service charge in this case will in no case be less than 10% of the material value.

The above service charges are to be read along with Clause 7.10 hereto above.

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The service charge is exclusive of any other taxes and duties levied by the Statutory Authorities of different States and Central Government.

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N.B:

1. If any organisation has more than one unit, the sales from all units will be taken together for the purpose of calculating Service Charge.

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2. Year referred to above, shall be reckoned as anniversary year i.e. for 12 months from the date of Agreement.

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3. Above Service Charges are to be read along with [Cl.no.7.12] hereto above.

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4. The Service Charge is exclusive of any other taxes and duties levied by the statutory authorities of different State and Central Governments.

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9.2 Service Charge will be calculated on the amount realised excluding Excise Duty and Sales Tax, if applicable.

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9.3 Service Charge payable to EAAM shall be deducted from the EMD in each auction and from material value recovered in each tender due and payable to the Principal. The details thereof shall be forwarded along with the signed bill and receipt within three days of the succeeding month.

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9.4 Whenever any auction is cancelled/deferred/postponed under the advice/instruction of Principal, the actual cost of advertisement etc. shall be reimbursed to EAAM by the Principal.

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9.5 The above Service Charges shall also be payable on the amount of forfeited Security Deposit.

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10.0 STANDING COMMITTEE FOR IMPLEMENTATION OF THE AGREEMENT

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10.1 The Principal and EAAM will nominate one official each for dealing with all matters relating to this Agreement. The working arrangements for implementing the provisions of this Agreement shall be mutually discussed and decided upon.

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11.0 EXECUTION OF SALE CONTRACT :

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11.1 Sale Contract(s) of the Principal existing at the time of execution of this Agreement will continue to operate and will not come under the purview of this Agreement. Similarly, at the expiry of this Agreement, the orders booked by EAAM will continue to operate as if this Agreement continues till the execution of those orders.

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12.0 HANDLING OF SUITS :

Since EAAM will merely act as the Selling Agent of the Principal, the Principal shall reimburse to EAAM the legal expenses incurred in connection with any litigation arising out of any Sale/Tender/Auction under this Agreement. However, if the litigation arises out of any fault on the part of EAAM alone, EAAM shall refund the amount reimbursed by the Principal to that extent.

EAAM shall take prior permission of the Principal for instituting case in any Court of Law in the matters arising out of any sale/auction under this Agreement.

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13.0 A M E N D M E N T :

13.1 Any amendment to this Agreement would be enforceable only if made in writing and duly signed by authorised representatives of the parties hereto.

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14.0 FORCE MAJOR CLAUSE:

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14.1 If, any time during the continuance of this Agreement, the performance, in whole or in part by either party, of any obligation under this Agreement be prevented or delayed by reason of any war, hostility, act of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lock-outs, Technical and / or Connectivity failure which is entirely beyond the control of EAAM etc. or acts of God (hereinafter referred to as 'events') provided notice of happening of any such eventuality is given by the affected party to the other within 21 days from the date of occurrence thereof, neither party shall be reason of such event have any claim for damages against the other in respect of such non-performance or delay in performance, provided further that if the performance in whole or part of any obligation under this Agreement is prevented or delayed by reasons of any such event for a period exceeding sixty days, the parties shall try to arrive at an amicable settlement, failing such settlement the Principal may terminate this Agreement at its sole discretion and at such event EAAM shall be bound to pay all the expenses and other moneys recovered from the bidders to the Principal forthwith.

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15.0 T E R M I N A T I O N :

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15.1 This Agreement shall be subject to termination with clear 3(three) calendar months' notice in writing from either side before the expiry of the contract.

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16.0 ARBITRATION CLAUSE :

16.1 In the event of any dispute or difference relating to the interpretation and/or application of the provisions of this Agreement, such dispute or difference shall be referred by either party to the Arbitration of one of the Arbitrators in the Department of Public Enterprises to be nominated by the Secretary to the Government of India, In Charge of the Bureau of Public Enterprises. The Arbitration Act, 1940 shall not be applicable to the arbitration under this clause. The award of the Arbitration shall be binding upon the parties to the dispute, provided, however, any party aggrieved by such award may make a further reference of setting aside or revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such reference the dispute shall be decided by the Law Secretary, or the Special Secretary/Additional Secretary when so authorised by the Law Secretary, whose decision shall bind the parties finally and conclusively. The parties to the dispute will share equally the cost of arbitration as intimated by the Arbitrator.

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17.0 APPLICABILITY OF LAWS :

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17.1 The Agreement shall be governed by the Indian Laws for the time being in force.

IN WITNESS WHEREOF the parties hereto have subscribed their respective hands on the day, month and year first above written.

Signed and delivered

For and on behalf of

M/s. __________________________________________________

By its________________Shri______________________________

(Designation) (Signature with seal)

In the presence of :

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1. (Signature with Address)

Signed and delivered

For and on behalf of

M/S. Egbert Andrews Auction Mart

By its___________Shri____________________________________

(Designation) (Signature with seal)

In the presence of :

1. [Signature with Address]